Account Reconciliations	Time & Leave Documents	Contracts
Accounts Receivable	Personnel	Student Files
Accounting	Work Orders	Additional Documents .
Payroll	Drug Studies	Tax

A brief description indicates what types of abbreviations you will see in the table.
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Abbreviations
ACT	Active; while the matter is active. For example, while the contract is active or you own the property
CY	Calendar Year; all records created in the same year are treated as though they were created on December 31 of that year
IND	Indefinitive; the retention for certain records cannot be determined in advance so those records must be reviewed periodically to determine whether or not they can be destroyed
SUP	Superseded; keep the records until they are replaced by more current ones.
TAX	Tax return filing date; all records created to document information in a tax return, including the tax return, are treated as though they were created on the day the tax return was filed.
+	Plus; some retention periods consist of two or more components. For example, capital asset records should be kept while they are active plus six years (ACT + 06)
FR	Final Report year; all records created while the project is active
All record retention periods are in "years" unless months (M) or days (D) are specified.

ADDITIONAL DOCUMENTS	Unrestricted	Restricted
Cashier balancing sheets	CY + 04	FR + 04
Customer requests for library reference services	CY + 04	FR + 04
Miscellaneous logs	CY + 04	FR + 04
Budgets	CY + 04	FR + 04
FIS authorizations	CY + 04	FR + 04
Insurance add/delete forms	CY + 04	FR + 04
Medical records Last updated 7/30/02.	10 years from date of last visit (for minors, the LATER of the 23rd birthday or 10 years from date of last visit)	10 years from date of last visit (for minors, the LATER of the 23rd birthday or 10 years from date of last visit)
Patient insurance cards, photocopies and images	CY + 02	FR + 02
Patient videos	CY + 04	FR + 04
A/R month-end reports	CY + 04	FR + 04
Support service logs	CY + 04	FR + 04
Space - departmental space	CY + 04	FR + 04
Floor plans/blueprints	IND	IND
Renovation proposals/projects	IND	IND
Resource allocation report	CY + 04	FR + 04
Assets - moveable equipment	ACT + 06	ACT + 06
Daily log slips	CY + 04	FR + 04
Monthly reports	CY + 04	FR + 04
Sponsored awards/agreements	N/A	FR + 04